CNIL authorizes experimental concert

CNIL authorizes experimental concert in Paris

CNIL authorizes experimental concert in Paris after a request for authorization, due to the processing of sensitive data. 

 

As governments worldwide endeavour to reopen and boost economies affected by the COVID-19 pandemic, attempts are being made at hosting mass crowd events, something which has been disallowed in many countries since the start of the pandemic. Last month, we wrote about the CNIL of France’s opinion on the use of “vaccine passports” for admission into mass crowd events. The Authority addressed the aspects of privacy and protection of personal data, much of which would need to be processed in order to make this operation functional or successful. Due to the volume of personal data to be processed, authorization was sought from the CNIL, by the AP-HP for the hosting of an experimental concert, studying the risk of spread of COVID-19. The CNIL has given its support to the execution of this exercise for research purposes, reiterating the importance of ensuring compliance with the GDPR and Data Protection Act. 

 

This experimental concert is part of a clinical trial studying the risk of contamination of COVID-19 in crowd settings.

 

This clinical trial consists of two groups of people, an experimental group of 5000 people who would be in attendance at the concert and a control group of 2500 people who would not be at the concert. The aim of this study is to analyze the transmission of COVID-19 in a large-scale gathering or mass crowd event in an enclosed room, with the application of specific health protocols. The concert, which was scheduled for May 29, is seen as the first attempt at the return of standing concerts in France. Similar concerts have taken place in other European countries like Spain, and these events are expected to give researchers and officials an idea of how safe it truly is to reintroduce mass crowd events to everyday life in a post pandemic society. 

 

Due to the volume of personal data to be processed in the execution of this clinical trial, CNIL was asked for authorization. 

 

The research conducted by the hosting of this experimental concert involved the processing of sensitive data from a large number of participants. During the study, the participants had to take several COVID-19 screening tests, the results of which were centrally stored. Participants had the option of uploading proof of a recent and negative screening test result online, or of presenting a hard copy. In addition participants from the experimental group attending the concert were filmed throughout the process, using smart cameras, in an effort to assess the circumstances under which concert attendees were less likely to respect mask mandates. Each participant was individually informed on the manner in which the study would be carried out, and their consent was obtained in writing, in advance of the study, ensuring that their consent was free, specific and informed. Participants were specifically expected to consent to participating in the research in general, and also to being recorded. This consent could have been withdrawn at any time without justification.

 

CNIL was in full support of this initiative, giving authorization the very day the request was received. 

 

CNIL, considering the challenges that have been faced by entertainment professionals in France for the duration of the pandemic, has given its support to this experimental concert. The authority reiterated the importance of compliance with the GDPR, and data protection regulations, as well as guarantees for the protection of individual rights and freedoms. This concert is one of many research projects which have benefited from legal and technical support from the CNIL during this health crisis. Many of these projects have been authorized in less than two days in order to meet specific deadlines, with a total of 117 medical research authorizations issued by the CNIL on COVID-19 during the pandemic.

 

Does your company have all of the mandated safeguards in place to ensure compliance with the ePrivacy, GDPR and Data Protection Act 2018 in handling customer data? Aphaia provides ePrivacy, GDPR and Data Protection Act 2018 consultancy services, including data protection impact assessments, EU AI Ethics Assessments and Data Protection Officer outsourcing. We can help your company get on track towards full compliance.

The CNIL issues it’s opinion

The CNIL issues it’s opinion on vaccine passes for mass gatherings

The CNIL issues it’s opinion on the implementation and use of vaccine passes for admittance to mass crowd events in France. 

 

 As the world aims to resume somewhat normal activity during the global COVID-19 pandemic, France is considering the use of the vaccine passes or  green passes for admission to mass gatherings of at least 1000 persons. This suggestion comes in an effort to re-open certain establishments and resume certain activities, while minimizing the risk of contamination from the virus. These green passes, as with the ones for travel, will include information related to the COVID-19 vaccine, a negative COVID-19 test, or proof of recovery from the virus. While they were originally developed to facilitate travel with more ease during the pandemic, the Government of France seeks to take the opportunity to use them for access to mass crowd events, in an effort to resume those activities much sooner. 

 

The CNIL makes it clear that these passes are not to be used beyond the health crisis. 

 

The CNIL wishes that it be made clear that these passes are intended only for use during the pandemic and it will definitely be of a temporary nature. In acknowledging the unprecedented nature of an initiative like this and the implications that it may have for the lives of individuals, the Authority wants it to be made clear that this measure is meant for the specific purpose of dealing with the current health crisis and should only be used for as long as its purpose is applicable to the COVID-19 pandemic. In addition, the CNIL requests that the impact of this system on the health situation be monitored, studied and documented at regular intervals and on the basis of objective data, in order to determine whether public authorities should continue its use. 

 

The CNIL would like guarantees that the use of these passes is limited to mass crowd events. 

 

While the authority acknowledges the functionality of these passes for admittance into mass crowd events, CNIL would like to make it clear that in the interest of respect for the fundamental rights and freedoms of persons, these passes should be limited to those mass crowd events for which they are intended. The Authority wants to ensure that the use of these passes excludes places that relate to the daily activities of the population like restaurants, workplaces, shops, etc. In addition these passes should not be used for admission to any venue linked to certain usual manifestations of fundamental freedoms (in particular the freedom to demonstrate, to organize political or trade unionists and to freedom of religion). The CNIL notes that the particular exclusion of these passes and the prohibition of their use in these spheres is likely to minimize any implications of the use of this system on the rights and freedoms of individuals. CNIL also believes that there should be further clarification and transparency on the qualification of the events where the use of these passes would be considered appropriate, and measures ensuring that the passes are not used in places and events which do not meet those qualifications. 

 

The CNIL would like to ensure that the use of these passes does not result in discrimination, and protects the personal data of individuals. 

 

In order to avoid discrimination, the CNIL is stressing the need that these passes be accessible to all. This includes ensuring that passes are available on paper as well as in digital format. It is also important to ensure that there is no discrimination based on the type of evidence presented in these passes, whether it be evidence of vaccination, a negative COVID-19 test, or recovery from the virus. Due to the sensitive nature of the information used for these passes, it is very important to make special considerations for limiting the disclosure of health information of individuals. The CNIL therefore suggests the implementation of a solution which would make it possible to limit access to persons authorized to verify the certificates. In addition, the Authority believes that these verifications should result in a color code (green or red color), along with the identity of their holder, so as not to reveal whether the individual has been vaccinated, tested, or recovered from a previous infection with COVID-19.

 

Does your company have all of the mandated safeguards in place to ensure compliance with the ePrivacy, GDPR and Data Protection Act 2018 in handling customer data? Aphaia provides ePrivacy, GDPR and Data Protection Act 2018 consultancy services, including data protection impact assessments, EU AI Ethics Assessments and Data Protection Officer outsourcing. We can help your company get on track towards full compliance.

French DPA provides GDPR recommendations

French DPA provides GDPR recommendations regarding chatbots

CNIL of France has provided GDPR recommendations regarding chatbots and insights on the implications of their use. 

 

Chatbots are a fairly common feature on websites today, providing users with an experience of having frequently asked questions answered quickly and easily, and providing other useful information in an interactive way. Personal data is typically processed during this process and as such, it is important that data controllers and processors remain mindful of any issues relating to the rights and freedoms of individuals during this process. If available, a Data Protection Officer would be helpful in this regard, as there are cases where Data Protection Impact Assessments are recommended or necessary. 

 

Chatbots require cookie placing and must remain within regulation. 

 

Chatbots save the conversation history between the different website pages where it is present, and in order for that to be successfully executed, cookies are frequently placed on user devices. This must be done in accordance with data protection laws. The CNIL has published recommendations regarding chatbots, and navigating the use of cookies in accordance with the Data Protection Act, particularly article 82, which provides guidance on the use of cookies. 

 

Two ways to place cookies. 

 

Because the presence or use of a chatbot requires the deposit of cookies onto a user’s computer, permissions may be required in order to do so. There are two available options for the chatbot operator. The first option would be to obtain prior consent from the user in order to deposit the cookie. This consent must be free, specific, informed and unambiguous. The second option would be to place the cookie only when the user activates the chatbot. This would involve the user clicking a button specifically triggering the opening of the chatbot. In this case it does not require specifically obtaining consent of the user, as the cookies would be specifically for the purpose of the provision of the chatbot service. However, if the tracker used for the chatbot is attached to any other purpose apart from that chatbot, user consent would be required. The data collected by this tracker must only be stored for as long as is necessary to achieve the purpose of the processing. 

 

French DPA recommendations on the collection of special categories of data by a chatbot. 

 

The CNIL advises that special attention should be paid when collecting data of a special category. This may include information relating to health, religious affiliation, political opinions etc. In some cases the collection of this information is predictable and therefore the processing is relevant. For example a chatbot for a health related assistance service may collect and process relevant health data. In those cases it is necessary to ensure that the data processing is in accordance with Article 9.2 of the GDPR. The processing of special categories of data is one of nine criteria which can make a Data Protection Impact Assessment necessary. In the case where more than one of these criteria is met, a Data Protection Impact Assessment may become mandatory. “This might be the case where minor’s data is involved or where the data gathered by the chatbot is combined, compared or matched with data from other sources”, comments Cristina Contero Almagro, Partner in Aphaia .

 

In some cases the collection of such sensitive data is not predictable as chatbots often offer the option to freely write or type, and the data controller or subcontractor may not have anticipated sensitive data being provided by a user. In those cases prior consent is not required. However, mechanisms must be put in place to minimize the risks to the rights and freedoms of individuals. This can be done by communicating before or when the chatbot is launched, urging people to refrain from communicating special categories of data. In addition a purge system can be set up since the conservation of the sensitive data is not necessary.

 

Conversations with a chatbot may not be used for decision making affecting an individual.

 

Regardless of the nature of the conversation with a chatbot human intervention is required to lead to important decisions affecting an individual. A conversation with a chatbot, without any human intervention alone cannot lead to important decisions for the person concerned. This includes the refusal of an online credit application, the application of higher rates or the inability to submit an application for a position. Conversations with chatbots, however, may form part of a larger process that would include meaningful human interaction.

 

Article 22 of the GDPR prohibits automated decision-making where there are legal ramifications significantly affecting an individual. Exceptions include  cases where the person has given expressed consent, as well as when decision making is necessary for a contract between the user and the controller. A data subject must in either case be provided with the means to obtain a human intervention, which a chatbot alone cannot provide.

 

Does your company have all of the mandated safeguards in place to ensure compliance with the GDPR and Data Protection Act 2018 in handling customer data? Aphaia provides both GDPR and Data Protection Act 2018 consultancy services, including data protection impact assessments, and Data Protection Officer outsourcing. We can help your company get on track towards full compliance.

Doctors fined by CNIL

Doctors fined by CNIL: The French DPA has sanctioned two health professionals over poor data protection.

Two doctors have been fined by CNIL for having insufficient data protection, and neglecting to notify of a recent data breach. 

 

Last month, in France, CNIL announced that two doctors were found to be in breach of articles 32 and 33 of the GDPR. Following a September 2019 online check, the two doctors had thousands of images hosted on their servers, freely available online. Upon investigation, the doctors were concluded to have poorly configured their internet box, as well as their medical imaging software, leading to the data breach. The doctors were charged €3,000 and €6,000 respectively, and while the CNIL thought it unnecessary to publish the names of the doctors in question, they expressed the importance of the publicity of these decisions in an effort to alert health professionals to their obligations and the need to strengthen their vigilance on security measures.

 

The doctors fined by the CNIL, failed to adequately protect data thereby breaching article 32 of the GDPR. 

 

According to article 32 of the GDPR, data controllers and processors are responsible for implementing appropriate technical and organisational measures to ensure a level of security appropriate to the risk in order to ensure the ongoing confidentiality, integrity, availability and resilience of processing systems and services. A data protection impact assessment would have notified the doctors in advance of the faults in the configuring which led to the data breach. 

 

Article 32 of the GDPR states “In assessing the appropriate level of security account shall be taken in particular of the risks that are presented by processing, in particular from accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to personal data transmitted, stored or otherwise processed.”

 

By not adequately notifying the CNIL of the data breaches, the two doctors breached article 33 of the GDPR as well.

According to article 33 of the GDPR controllers need to make a notification of any data breaches without undue delay, and where possible, within 72 hours of realizing that data has indeed been breached. After being notified that the images were freely accessible, the two doctors should have made the mandatory notifications, but failed to do so. According to the GDPR, this is a necessary step “unless the personal data breach is unlikely to result in a risk to the rights and freedoms of natural persons.” This data breach compromised the medical images of the doctors’ clients, directly infringing on their rights, making it necessary to notify the authority. 

 

CNIL made these decisions public in order to send a message to other medical professionals to ensure compliance with the GDPR.

 

While CNIL did not find it necessary to publicize the doctors’ names, they felt it was important to report on the incident to implore other health professionals to be vigilant with their measures for data protection. The aim is to encourage professionals to choose application solutions offering the maximum guarantees in terms of IT security and personal data protection. If not, these professionals risk the same fate for not being cautious when developing and configuring their internal IT system. The CNIL suggests that professionals employ competent service providers where necessary, to ensure compliance.

 

Does your company have all of the mandated safeguards in place to ensure compliance with the GDPR and Data Protection Act 2018 in handling customer data? Aphaia provides both GDPR and Data Protection Act 2018 consultancy services, including data protection impact assessments, and Data Protection Officer outsourcing. We can help your company get on track towards full compliance.